Standing Orders

Standing Orders of the Association

European Confederation of Political Science Associations (ECPSA)

§ 1 Name, Seat, Fiscal Year

1. The Association's legal name is European Confederation of Political Science Associations (ECPSA). Its legal form is unregistered association.

2. The Association is based in Osnabrück, Germany.

3. The fiscal year to consider is the calendar year.

 

§ 2 Association's Purpose and Objectives

1. The principal purpose of the Association is to promote political science as a discipline (((science and research))) by the following activities:

1. The Association provides political science associations in Europe with a forum to discuss common interests (particularly considering teaching, curricula development, research and research funding) and maintains a network for cooperation;

2. The Association promotes political science as an academic discipline representing it in the public, the sphere of politics, policy-makers, and the media;

3. The Association facilitates the mobility of students and faculty in Europe;

4. The Association facilitates exchange of information regarding the progress of the Bologna process and other developments in the field of higher education and represents the interests of political science in these matters;

5. The Association supports democratic civic education;

6. The Association contributes to the development of methods and standards, quality assurance and accreditation in the field of education in political science in Europe;

7. The Association promotes the interests of the discipline when political decisions are taken with regard to promotion, professional qualifications and political science courses at national and European level;

8. The Association promotes best practices in the organization of academic associations;

9. The Association networks with other political science associations and related disciplines;

10. The Association contributes in general to the European integration process and its better

understanding from a multi-disciplinary perspective.

2. The Association shall pursue exclusively non-profit objectives in accordance with the legal provisions

on "tax-privileged activities" stated in the relevant Tax Rules. The Association’s activities are not in

private interest; the Association does not pursue commercial goals. It may collect and re-distribute

donations. The funds of the Association may only be used for purposes of the Association as defined by

these Standing Orders. No person may be compensated for expenses which are not in accordance with

the purpose of the Association, or be disproportionately remunerated for their services. Members of the

Association are not allowed to receive financial compensation solely on the basis of their membership.

Financial reserves may only be created in accordance with the relevant legislation in force.

3. One of the Association's objectives is to raise funds for the implementation of its tax-privileged

activities from public institutions and legal persons subject to public law.

4. The objectives identified by the Standing Orders shall be pursued by regular meetings of

representatives of national and international political science associations, by carrying out specific

academic events, research projects and the like. Research for commercial purposes is excluded.

 

§ 3 Members, Acquisition of Membership

1. The Members of the Association are national associations for political science and international

relations in Europe whose objectives are directed to the objectives of the ECPSA referred to in

Section 1, Paragraph 1, and which are active in the field of higher education. International or

multi-national political science associations can also become members.

2. Each Member is entitled to vote as long as its fee payments are up-dated.

3. Each Member entitled to vote shall be required to pay an annual contribution.

4. The Executive Committee shall decide by a simple majority on the acceptance of new Members,

the decision being subject to confirmation by the Assembly of the Members with the power to

vote.

5. The re-inclusion of excluded Members is possible.

 

§ 4 Membership Fee

Each Member will pay an annual contribution of € 50, - as of March 1 of each year. Added to this shall be

an amount of 0.50 to 1.00 € per Member in each Member Association. Each Member Association decides

independently on the amount of this per capita sum.

If a Member does not have sufficient resources in a particular year, the Executive Committee may, upon

request, exempt the Member from payment.

 

§ 5 Termination of Membership

1. Membership of a Member with the power to vote may be terminated by voluntary resignation,

which may be declared to the Executive Committee at any time, or by exclusion.

2. A Member may be excluded from the Association if the Member acts in a manner which harms

the Association or if it grossly violates the interests of the Association. The Executive Committee

shall decide on the exclusion by a majority of three quarters of the votes cast and subject the

decision for confirmation to the Assembly of Members with the power to vote. Prior to the

adoption of the decision, the Executive Committee shall give the expelled member the

opportunity to provide a written explanation.

 

§ 6 Bodies

Bodies of the Association are:

1. the General Assembly of Members with the power to vote (§ 7),

2. the Executive Committee (§ 9).

 

§ 7 General Assembly of Members with the Power to Vote

1. General Assemblies of the Members entitled to vote shall normally take place once a year. In

addition, the assembly shall also be convened when this is in the interest of the Association or in

case one-fifth of the Members entitled to vote demand the convening of the Assembly in writing

and state the reason for it. The Assembly decides on all the fundamental matters of the

Association, in particular on the budget, and approves the report by the Treasurer. The Assembly

adopts the President's report and elects the Executive Committee.

2. The General Assemblies do not need take place at the seat of the Association. Even without

holding a General Assembly, decisions may be adopted, if nine-tenths of the Members entitled

to vote agree with the decision in writing.

3. The General Assemblies are not public. They shall be convened by the Executive Committee by email

which shall include the agenda and the proposals to adopt. The invitation is to be sent out

at least four weeks prior to the date of the Assembly. An invitation is considered duly received by

the Member entitled to vote, if it has been sent in time to the last e-mail address provided in

writing. The Executive Committee shall endeavour to coordinate a date of the General Assembly

that is acceptable to as many Members as possible.

4. Any Member entitled to vote may submit proposals for the agenda and nominate candidates for

the election of the Executive Committee. Nomination proposals and applications for

amendments to the Standing Orders must be supported by at least two Members. Notice must

be given to the Executive Committee in writing at least six weeks prior to the annual General

Assembly. In the case of additional items to the agenda, except for proposed amendments to the

Standing Orders and nomination proposals, the General Assembly of Members entitled to vote

shall decide by a two-thirds majority of the votes cast.

5. The General Assembly is chaired by the President. The Presidency may admit guest attendees.

For the elections, the Presidency may be delegated to another Member or an election

committee for the duration of the election process and the necessary prior discussion. The

proceedings of the annual General Assembly are to be followed up by minutes of the Assembly

that report the results. For that purpose, the Assembly shall appoint a secretary.

 

§ 8 Decision-making Process in the General Assembly of Members with Power to Vote

1. In the General Assembly, each Member with voting rights shall have one vote. A Member may

authorize in writing another member to exercise his voting rights for the Assembly. The

authorized Member is exempt from the restrictive provisions of § 181 Alternative 1 BGB, and

may thus cast his vote and exercise the right to vote by power of attorney. However, one

Member may not represent more than one Member.

2. The manner of voting is determined by the President of the General Assembly. Voting must be

secret, if a present Member requests.

3. A motion is adopted, if it receives more yes- than no-votes. In the event of a tie, the President of

the Assembly shall have the casting vote. A majority of two-thirds of the votes present is

required to amend the Standing Orders. Amendments to the Standing Orders, which are

necessary to preserve the non-profit status of the Association, may be decided unanimously by

the Executive Committee. The approval of all Members is necessary to change the purpose of

the Association. The dissolution of the Association requires a majority of three quarters of the

votes present.

4. Each duly convened General Assembly is a quorum.

5. Decisions shall be recorded in the minutes, specifying the result of the vote. The minutes have to

be signed by the Presidency and the Secretary of the Assembly and made known to all Members.

 

§ 9 Executive Committee

1. The Executive Committee shall consist of the President and four other members. The Executive

Committee elects a Treasurer from among its members and can co-opt up to two additional

members. If a vacancy occurs during an election period, the Executive Committee shall elect a

substitute member for the rest of the election period. The members of the Executive Committee

act in their personal capacity (((as persons))) . They are volunteers.

2. The Executive Committee represents the Members. It is elected every two years by the General

Assembly according to the procedure of the "single transferable vote". The President is elected

separately. Re-election to the Committee is possible, should, however, not occur more than

twice. Exceptions to this provision may be applied in case of necessity.

3. Executive Committee members may not be employees of the Association.

4. The Executive Committee is responsible for the matters assigned to it by the Standing Orders or

by the General Assembly. It is responsible, in particular, for the budget of the Association. It is

entitled to receive payments, to make expenditures, to conclude contracts and to undertake

other activities as long as they correspond to the Association's purpose and remain within the

framework of the budget and the decisions of the General Assembly.

5. The President is responsible, in particular, for the representation of the Association in the public

and the realization of the decisions of the General Assembly and the Executive Committee.

He/she shall report annually to the Annual General Assembly.

6. The Treasurer is responsible for the proper handling of the Association's budget. Insofar as the

Association is granted external funds for the purpose of realizing the Association's interests, the

Treasurer is responsible for the administration of these funds and the necessary reports or proof

of use. He/she shall set up the annual budget and report to the General Assembly. The budget

and the report shall be made public to members no later than three weeks prior to the General

Assembly.

7. The Executive Committee shall decide at its meetings. Decisions may also be made in writing, but

only when adopted unanimously.

8. The Executive Committee may adopt its own standing orders and delegate tasks to the President

or other members of the Executive Committee.

 

§ 10 Dissolution of the Association

In the case of the dissolution of the Association or in the event of the cessation of its tax-privileged

activities, its assets will be transferred to its possible successor organization or to the European Science

Foundation which has to use them according to the purposes and objectives of the ECPSA as laid down in

§ 2 of these Standing Orders.

This Statute was unanimously adopted at the General Assembly on 14 February 2014 in Berlin. It

replaces the initial ECPSA's Standing Orders of 17 November 2007. Further amendments were made by

the Executive Committee on 20 March 2014 in order for the ECPSA to conform to the status of a nonprofit

association.

All Events

ECPSA Annual General Meeting
Budapest
January 12th and 13th, 2017